The honesty, integrity and sound judgment of our directors, officers and employees is fundamental to Killbuck Bancshares’ reputation and success. This Code of Ethics and Business Conduct (this “Code”) provides a statement of Killbuck Bancshares’ expectations regarding the ethical standards that each director, officer and employee should adhere to while acting on the behalf of Killbuck Bancshares and its subsidiaries. This Code applies to all directors, officers and employees of Killbuck Bancshares and our subsidiaries, including the following (the “Senior Financial Officers”): Killbuck Bancshares’ Chief Executive Officer, the Chief Financial Officer, the principal accounting officer and other senior financial officers performing accounting, auditing, financial management or similar functions. Each director, officer and employee is expected to read and become familiar with the ethical standards described in this Code and will be required, from time to time, to affirm his or her agreement to adhere to such standards by signing the Compliance Certificate that appears at the end of this Code.
This Code is intended to deter wrongdoing and to promote:
- honest and ethical conduct, including the ethical handling of actual or apparent conflicts of interest between personal and professional relationships;
- full, fair, accurate, timely and understandable disclosure in reports and documents that Killbuck Bancshares files with, or submits to, the Securities Exchange Commission, any banking regulatory agency, and in other public communications made by Killbuck Bancshares;
- compliance with applicable governmental laws, rules and regulations;
- the prompt internal reporting to an appropriate person or persons identified in the Code of violations of the Code; and
- accountability for adherence to the Code.
Killbuck Bancshares will comply with all laws and governmental regulations that are applicable to Killbuck Bancshares’ activities, and expects that all directors, officers and employees acting on behalf of Killbuck Bancshares will obey the law. While the law prescribes a minimum standard of conduct, this Code requires conduct that often exceeds the legal standards. Specifically, Killbuck Bancshares is committed to:
- conducting its activities in full compliance with all applicable banking laws;
- keeping the political activities of Killbuck Bancshares’ directors, officers and employees separate from Killbuck Bancshares’ business and prohibiting any illegal payments to any government officials or political party representatives; and
- complying with all applicable state and federal securities laws.
Directors, officers and employees are prohibited from illegally trading Killbuck Bancshares’ securities while in possession of material, nonpublic (“inside”) information about Killbuck Bancshares.
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A “conflict of interest” occurs when your personal interests or personal relationships interfere or appear to interfere in any way with the interests of Killbuck Bancshares. You are expected to avoid all situations that might lead to a real or apparent material conflict between your self-interest and your duties and responsibilities as an employee, officer or director of Killbuck Bancshares. Any position or interest, financial or otherwise, which could materially conflict with your performance as an employee, officer or director of Killbuck Bancshares, or which affects or could reasonably be expected to affect your independence or judgment concerning transactions between Killbuck Bancshares, its customers, suppliers or competitors or otherwise reflects negatively on Killbuck Bancshares would be considered a conflict of interest.
At the same time, it is customary and routine for directors, officers and employees of community banks and their spouses, family members and associates to do business with their community bank. Such a relationship, including specifically routine banking business, is viewed as beneficial to Killbuck Bancshares and its subsidiaries and should be encouraged, so long as such relationships are fair and reasonable to Killbuck Bancshares and its subsidiaries and are entered into upon terms and conditions generally available to the public or similar to that which could be obtained from an independent third party. All employees, officers and directors are expected to demonstrate the ability to manage properly their personal finances, particularly the prudent use of credit.
Killbuck Bancshares and its subsidiaries may do business and have financial dealings with directors, officers and employees and their respective spouses, family members and associates if:
- such business or financial dealings involve Killbuck Bancshares or The Killbuck Savings Bank Co. providing banking or financial services to such person in the ordinary course of business upon terms and conditions generally available to the public, to the extent such arrangements are made in compliance with all applicable banking and securities laws and regulations; or
- the terms and conditions of such relationship have been presented to and approved by the Audit Committee of Killbuck Bancshares’ Board of Directors. If any member of the Audit Committee, or any associate or family member of such member, proposes to provide products or services to Killbuck Bancshares, he or she shall recuse themselves from the discussion and decision about the appropriateness of such arrangement.
The Killbuck Savings Bank Co. may extend credit to any executive officer or director on substantially the same terms as those prevailing for comparable transactions with other persons or that may be available to bank employees generally as permitted by and in accordance with Regulation O of the Board of Governors of the Federal Reserve System.
In order to avoid a conflict of interest or the appearance of a conflict of interest, no director, officer or employee shall be a consultant to, or a director, officer or employee of, or otherwise operate an outside business that markets products or services in competition with Killbuck Bancshares’ products and services.
Directors and officers shall notify Killbuck Bancshares’ Chief Executive Officer and employees who are not directors or officers shall notify Killbuck Bancshares’ Director of Human Resources of the existence of any actual or potential conflict of interest.
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Using confidential information about Killbuck Bancshares or its businesses, employees, officers, directors, customers or suppliers for personal benefit or disclosing such information to others outside your normal duties is prohibited. Directors, officers and employees shall maintain the confidentiality of all information entrusted to them by Killbuck Bancshares, its subsidiaries, their customers or business partners, except when disclosure is authorized by Killbuck Bancshares or legally required.
Confidential information includes (1) information marked “Confidential,” “Private,” “For Internal Use Only,” or similar legends, (2) business or marketing plans or projections, (3) earnings and other internal financial data, (4) personnel information, (5) customer lists or other personal or nonpublic information of customers, and (6) other nonpublic information that, if disclosed, might be of use to Killbuck Bancshares’ competitors, or harmful to Killbuck Bancshares or its customers or other business partners.
To avoid inadvertent disclosure of confidential information, directors, officers and employees shall not discuss confidential information with or in the presence of any unauthorized persons, including family members and friends.
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Employees, officers and directors are prohibited from:
- Personally benefiting from opportunities that are discovered through the use of Killbuck Bancshares’ property, contacts, information or position.
- Accepting employment or engaging in a business (including consulting or similar arrangements) that may conflict with the performance of your duties or Killbuck Bancshares’ interest.
- Soliciting, demanding, accepting or agreeing to accept anything of value from any person in conjunction with the performance of your employment or duties at Killbuck Bancshares.
- Acting on behalf of Killbuck Bancshares in any transaction in which you or your immediate family has a significant direct or indirect financial interest.
- Offering something of value to someone with whom you transact business if the benefit is not otherwise available to other similarly situated Killbuck Bancshares customers or suppliers under the same conditions.
All employees, officers and directors should protect Killbuck Bancshares’ property and assets and ensure their efficient and proper use. Theft, carelessness and waste can directly impact Killbuck Bancshares’ profitability, reputation and success. Permitting Killbuck Bancshares’ property (including data transmitted or stored electronically and computer resources) to be damaged, lost, or used in an unauthorized manner is strictly prohibited. Employees, officers and directors may not use corporate, bank or other official stationary for personal purposes.
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Before agreeing to act as a director, officer, consultant, or advisor for any other business organization, you should notify your immediate supervisor.
Directors should disclose all new directorships or potential directorships to the Chairman of Executive Committee in order to avoid any conflicts of interest and to maintain independence.
Killbuck Bancshares encourages civic, charitable, educational and political activities as long as they do not interfere with the performance of your duties at Killbuck Bancshares. Killbuck Bancshares reserves the right to request that officers, directors and employees cease such activities to the extent it determines that such activities interfere with the performance of their duties.
Employees who are considering outside employment should notify their manager or supervisor. Managers will review outside employment requests for potential conflicts of interest.
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Killbuck Bancshares is committed to promoting the values of honesty, integrity and fairness in the conduct of its business and sustaining a work environment that fosters mutual respect, openness and individual integrity. Directors, officers and employees are expected to deal honestly and fairly with Killbuck Bancshares’ customers, suppliers and other third parties. To this end, directors, officers and employees shall not:
- make false or misleading statements to customers, suppliers or other third parties;
- solicit or accept from any person that does business with Killbuck Bancshares, or offer or extend to any such person,
- cash of any amount; or
- gifts, gratuities, meals or entertainment that could influence or reasonably give the appearance of influencing Killbuck Bancshares’ business relationship with that person or go beyond common courtesies usually associated with accepted business practice;
- solicit or accept any fee, commission or other compensation for referring customers to third-party vendors; or
- otherwise take unfair advantage of Killbuck Bancshares’ customers or suppliers, or third-parties, through manipulation, concealment, abuse of confidential information or any other unfair-dealing practice.
Employees must disclose prior to their hire the existence of any employment agreement, non-compete or non-solicitation agreement, confidentiality agreement or similar agreement with a former employer that in any way restricts or prohibits the performance of any duties or responsibilities of their positions with Killbuck Bancshares. Copies of such agreements should be provided to the Human Resources Department to permit evaluation of the agreement in light of the employee’s position. In no event shall an employee use any trade secrets, proprietary information or other similar property, acquired in the course of his or her employment with another employer, in the performance of his or her duties for or on behalf of Killbuck Bancshares.
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Directors and officers shall report, in person or in writing, any known or suspected violations of laws, questionable accounting or auditing matters, including suspicions of fraudulent activity, governmental regulations or this Code that involves any director, officer or employee to Killbuck Bancshares’ Chief Executive Officer, unless the known or suspected violation involves Killbuck Bancshares' Chief Executive Officer, in which case such matters shall be reported to the Audit Committee of the Board of Directors. Employees who are not directors or officers shall report such violations to Killbuck Bancshares’ Director of Human Resources; however, in any case, any matter can be referred directly to the Audit Committee Chairperson. Killbuck Bancshares will not allow any retaliation against a director, officer or employee who acts in good faith in reporting any such violation.
Killbuck Bancshares’ Chief Executive Officer, Director of Human Resources or Audit Committee, as the case may be, will investigate any reported violations and will oversee an appropriate response, including corrective action and preventative measures. Directors, officers and employees that violate any laws, governmental regulations or this Code will face appropriate, case specific disciplinary action, which may include demotion or discharge.
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The Audit Committee of Killbuck Bancshares’ Board of Directors is responsible for setting the standards of ethical business conduct contained in this Code and updating these standards as it deems appropriate to reflect changes in the legal and regulatory framework applicable to Killbuck Bancshares, the business practices within the banking and financial services industry, Killbuck Bancshares’ own business practices, and the prevailing ethical standards of the communities in which Killbuck Bancshares operates. While Killbuck Bancshares’ Chief Executive Officer will oversee the procedures designed to implement this Code to ensure that they are operating effectively, it is the individual responsibility of each director, officer and employee of Killbuck Bancshares to comply with this Code. Any questions on this Code shall be directed to The Killbuck Savings Bank Co. Human Resources Department.
The provisions of this Code may be waived for directors, executive officers or other Senior Financial Officers only by a resolution of the Audit Committee of Killbuck Bancshares’ Board of Directors. The provisions of this Code may be waived for employees who are not directors, executive officers or other Senior Financial Officers by Killbuck Bancshares’ Chief Executive Officer or the Director of Human Resources.
All managers and direct supervisors are responsible for reviewing this Code with their subordinates each time a new edition of the Code is published. This Code is also available on the Killbuck Bancshares web site at: www.killbuckbank.com.
It is also the responsibility of the Human Resources Department annually to reaffirm compliance with this Code by all employees and officers, and to obtain a signed certificate that each employee and officer has read and understands the guidelines and will comply with them. The provisions of the Code will be included in the Killbuck Bancshares Employee Handbook. The Employee Handbook will be issued to all new employees and officers at the time of employment and reissued to existing employees and officers from time to time. Employees will be required to sign a receipt form for the Employee Handbook indicating they have read this Code and comply with its provisions.
Employees, officers and directors of Killbuck Bancshares are expected to follow this Code at all times. Generally, there should be no waivers to this Code, however, in rare circumstances conflicts may arise that necessitate waivers.
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